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OIV Microsoft Outlook Plug-in Help

OIV Outlook Plug-In help

OIV Outlook Plug-In is a plug-in for Microsoft Outlook designed to view, send and receive OIV Stamped Mail .When you setup OIV Outlook Plug-In, in addition to the features of Microsoft Outlook, you will be able to send Stamped Mail and to open and redeem Stamped Mail.

Before you install OIV Outlook Plug-In, Microsoft Office Outlook must already be installed in your computer. OIV Outlook Plug-In works with all versions of Microsoft Outlook up to and including Outlook 2003.

Installing

OIV Outlook Plug-In is free to download. You can always get the latest version here. If you have any problems using OIV Outlook Plug-In, first make sure that you are using latest version of the software.

Click here to download OIV Outlook Plug-In to your computer, and to save the installation file on your computer. Be sure to remember where you saved the file (the desktop might be a good place).

Once the file has finished downloading, please find and open the folder containing it.

Double-click the installation file you just downloaded, to start installing OIV Outlook Plug-In on your computer. Follow the instructions in the installation wizard and complete the installation.

Note:Please make sure that Microsoft Outlook is not running when you install the OIV Outlook Plug-In..

The first time you start Microsoft Outlook after installing the OIV Outlook Plug-In, you need to select the standard toolbar setting, by selecting the item View->Toolbar->Standard. This will display the standard toolbar.

Oiv Outlook Toolbar

Screen shot of selecting the standard toolbar

OIV Microsoft Outlook Plug-In elements in your main window

After you install the OIV Outlook Plug-In, the OIVMail menu, OIVMail button toolbar and OIV related folders appear, shown in the following screen shots.

OIVMail Menu

Screen shot of the menu item, seen after installing OIV Outlook Plug-In.

OIVMail button toolbar

Screen shot of the buttons, seen after installing OIV Outlook Plug-In.

In the main window, the left pane displays your mail folders hierarchy. You will see new folders related to OIV Mail named Acknowledgment, Expired, Stamped, and UFO. The right pane displays the list of mails in the selected mail folders.

To start sending and receiving the stamped mail, first you have login into the OIV Mail System. Then you will see the OIV Outlook Plug-In elements enabled.

Oiv Outlook Login Menu

Select the item OivMail->Login. This opens the Login dialog shown below. Note you can login to OIV Mail System only after you have registered and activated your OIV Mail Account.

Oiv Outlook Login

Selecting Logoff logs you off from OIV Mail System.

Selecting OivMail->Grant... clicking the “Grant” toolbar button, opens the following dialog box.

Oiv Outlook Grant Permission

Enter the sender's email address and click on “Grant Permission” button to grant permission stamp to the sender to send mail to you. This button is enabled when you are logged in to OIV Mail System.

Selecting OivMail->Revoke… or clicking the “Revoke” button on the Toolbar, opens the following dialog box.

Oiv Outlook Revoke Permission

You can enter a sender's email address and click “Revoke Permission” button to revoke the permission stamp that allows that sender to send mail to you. Please note that you must be logged in to OIV Mail System before you can grant and revoke permissions.

You can also log in to OIV Mail System on the web and grant/revoke permission to senders. There, you can see a the list of senders to whom you have granted permission.

Selecting the “Wallet” from OIVmail Menu or clicking the “Wallet” button on the toolbar, opens the following dialog.

Wallet

This message box shows you the usable credit balance in your OIV Mail account and the current value of un-cashed stamps in your account. This button is enabled only if you have logged in to OIV Mail System.

OIV Mail Account – Basic Concepts

Before proceeding to setup your OIV Outlook Plug-In to view or redeem stamped mail, it is important to become familiar with concepts of OIV Mail account and how it relates to your email address.

Your OIV Mail account is associated with your email address. If you use multiple email addresses with OIVMail, you have an account for each.

Example:

You received and redeemed a Stamped Mail at your email address John892135@yahoo.com. Then the OIV Mail system has created an account with ID, John892135@yahoo.com”. From now onwards when you open a Stamped Mail addressed to “ John892135@yahoo.com”, the stamp will be redeemed into that account.

OIV Outlook Plug-In also records this account in its data on your PC. If you have not yet activated this OIV Mail account, all you can do is redeem received stamps. If you want to know the balance in this account you can select “wallet” from OivMail menu or click the “Wallet” button on the toolbar.

In order for you to send permission Stamped Mail or to convert OIV Stamp credit in to cash, OIV Mail System must verify that you are the owner of the email address. This verification happens when you register with OIV Mail system by either selecting “Register” item from the File menu of OIV Mailer or by visiting the Register page on OIV Mail web site. During registration process, you specify, your name, address and choose your password. Please note that this password is your OIV Mail password and is not related to the password for your mail server. OIV Mail System will then send an email to the address that you are registering. This email contains a verification link which you click. When you click the link the OIV System informs you that you have successfully activated your OIV Mail account.

In order for you to transfer credit and send value Stamped Mail, OIV Mail System must verify your financial connection with your OIV Mail account. You can do this simply by buying a minimum of $10 OIV Stamp credit with your credit card or Pay Pal account. You need to buy this credit just once. This credit is added to the credit you have received by redeeming stamps.

After you become eligible to send value Stamped Mail, you can log into OIV Mail System on the OIV Mail website and send value Stamped Mail . If the email account is hosted on a POP3 server (not a web mail account), you can also use Outlook with the plug-in to send Stamped Mail .

Viewing Stamped Mail

If you received a Stamped Mail in your Outlook, you can view and redeem the Stamped Mail by clicking on the subject in the summary pane, just as you would open a normal email.

Sending Stamped Mail

Select OivMail->New Stamped Mail” ” from menu or click the “New” button on toolbar. The compose window of the mail client is opened, the screen shot is provided below.

Outlook Send Mail

In the “To…” field, type the recipient's email address. After typing the subject and composing the body of the email, you can:

  • Send Stamped mail by clicking on “Send Stamped” button on the toolbar.
  • Send Permission Stamped mail by clicking “Send Permitted” button on the toolbar.

To send permission stamped you must have an activated OIV Mail account.

When you choose send permission stamped mail, OIV Outlook Plug-In connects to OIV Mail server to find out if you have permission from recipient to send mail. If the recipient has granted you permission to send mail the permission stamp mail is sent, otherwise a message similar to one shown below will appear on your screen.

No Permission

When you click the “Send Stamped” button, then the dialog similar to the one below will be displayed on your screen.

Stamp amount

Type in the amount of stamp and click on “Stamp and Send” to send stamped mail to the recipient(s) that you entered in the “To:” box. If you don’t have enough credit in your account then the mail is not sent and a notification message is be displayed on your screen.

Mail Folders

Mail folders store mail messages. This mail folder hierarchy is displayed on the left pane along with the mail folders of Microsoft Outlook.

The following mail folders are created and used by OIV Outlook Plug-In. These cannot be moved or deleted.

  • Stamped
  • Permission
  • Expired
  • Acknowledgement
  • Unidentified

Each of the OIV folders is the default destinations of specific type of email message. A brief description of each is given below.

Stamped:
All incoming genuine unexpired Value Stamped Mail messages are saved in this folder.

Permission:
All incoming genuine Permission Stamped Mail messages are saved in this folder.

Expired:
All incoming genuine expired value stamped mails messages are stored in this folder. OIV Outlook Plug-In will be periodically checking for expired value stamped mail messages in Stamped mail folder and moves these mail messages to Expired mail folder.

Acknowledgment:
All incoming acknowledgment mail messages are saved in this folder. Acknowledgment messages are sent by OIV Mail System when a recipient of your Stamped Mail message opens it.

Unidentified:
Unidentified or False Origin mail messages are saved in this folder.

 

 
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