|OIV Microsoft Outlook Plug-in Help
OIV Outlook Plug-In help
OIV Outlook Plug-In is a plug-in for Microsoft Outlook
designed to view, send and receive OIV Stamped Mail
.When you setup OIV Outlook Plug-In, in addition to the
features of Microsoft Outlook, you will be able to send
Stamped Mail and to open and redeem Stamped Mail.
Before you install OIV Outlook Plug-In, Microsoft Office
Outlook must already be installed in your computer.
OIV Outlook Plug-In works with all versions of Microsoft
Outlook up to and including Outlook 2003.
OIV Outlook Plug-In is free to download.
You can always
get the latest version here. If you have any problems using OIV Outlook Plug-In,
first make sure that you are using latest version of the software.
to download OIV Outlook Plug-In to your computer, and to save the installation
file on your computer. Be sure to remember where you saved the file
(the desktop might be a good place).
Once the file has finished downloading, please find and open the folder
Double-click the installation file you just downloaded, to start installing
OIV Outlook Plug-In on your computer. Follow the instructions in the
installation wizard and complete the installation.
Note:Please make sure that Microsoft Outlook is not
running when you install the OIV Outlook Plug-In..
The first time you start Microsoft Outlook after installing the
OIV Outlook Plug-In, you need to select the standard toolbar setting,
by selecting the item View->Toolbar->Standard.
This will display the standard toolbar.
Screen shot of selecting the standard toolbar
Outlook Plug-In elements in your main window
After you install the OIV Outlook Plug-In,
the OIVMail menu, OIVMail button toolbar and OIV related folders appear,
shown in the following screen shots.
Screen shot of the menu item, seen after
installing OIV Outlook Plug-In.
Screen shot of the buttons, seen after
installing OIV Outlook Plug-In.
In the main window, the left pane displays your
mail folders hierarchy. You will see new folders
related to OIV Mail named Acknowledgment, Expired,
Stamped, and UFO. The right pane displays the list
of mails in the selected mail folders.
To start sending and receiving the stamped mail,
first you have login into the OIV Mail System.
Then you will see the OIV Outlook Plug-In elements
Select the item OivMail->Login.
This opens the Login dialog shown below. Note
you can login to OIV Mail System only after you
have registered and activated your OIV Mail Account.
Selecting Logoff logs you off
from OIV Mail System.
Selecting OivMail->Grant... clicking the “Grant”
toolbar button, opens the following dialog box.
Enter the sender's email address and click on “Grant Permission”
button to grant permission stamp to the sender to send mail to you.
This button is enabled when you are logged in to OIV Mail System.
Selecting OivMail->Revoke… or clicking the “Revoke” button on the
Toolbar, opens the following dialog box.
You can enter a sender's email address and click “Revoke Permission”
button to revoke the permission stamp that allows that sender to
send mail to you. Please note that you must be logged in to
OIV Mail System before you can grant and revoke permissions.
You can also log in to OIV Mail System on the web and grant/revoke permission
to senders. There, you can see a the list of senders to whom
you have granted permission.
Selecting the “Wallet” from OIVmail Menu or clicking the “Wallet”
button on the toolbar, opens the following dialog.
This message box shows you the usable credit balance in your OIV Mail account
and the current value of un-cashed stamps in your account. This button
is enabled only if you have logged in to OIV Mail System.
Account – Basic Concepts
Before proceeding to setup your
OIV Outlook Plug-In to view or redeem stamped mail, it is important
to become familiar with concepts of OIV Mail account and how it
relates to your email address.
Your OIV Mail account is associated with your email address.
If you use multiple email addresses with OIVMail,
you have an account for each.
You received and redeemed a Stamped Mail
at your email address John892135@yahoo.com.
Then the OIV Mail system has created an account
with ID, John892135@yahoo.com”. From now onwards
when you open a Stamped Mail addressed to
“ John892135@yahoo.com”, the stamp will be
redeemed into that account.
OIV Outlook Plug-In also records this account
in its data on your PC. If you have not yet
activated this OIV Mail account, all you can
do is redeem received stamps. If you want to
know the balance in this account you can select
“wallet” from OivMail menu or click the “Wallet”
button on the toolbar.
In order for you to send permission Stamped Mail
or to convert OIV Stamp credit in to cash, OIV Mail
System must verify that you are the owner of the email
address. This verification happens when you register
with OIV Mail system by either selecting “Register”
item from the File menu of OIV Mailer or by visiting
page on OIV Mail web site. During registration process,
you specify, your name, address and choose your password.
Please note that this password is your OIV Mail password
and is not related to the password for your mail server.
OIV Mail System will then send an email to the address that
you are registering. This email contains a verification link
which you click. When you click the link the OIV System informs
you that you have successfully activated
your OIV Mail account.
In order for you to transfer credit and send value Stamped Mail,
OIV Mail System must verify your financial connection with your
OIV Mail account. You can do this simply by buying a minimum
of $10 OIV Stamp credit with your credit card or Pay Pal account.
You need to buy this credit just once. This credit is added to
the credit you have received by redeeming stamps.
After you become eligible to send value Stamped Mail, you can log
into OIV Mail System on the OIV Mail website and send value
Stamped Mail . If the email account is hosted on a POP3 server
(not a web mail account), you can also use Outlook with the plug-in
to send Stamped Mail .
If you received a Stamped Mail
in your Outlook, you can view and redeem the Stamped Mail
by clicking on the subject in the summary pane, just as you
would open a normal email.
Sending Stamped Mail
Select OivMail->New Stamped Mail” ” from menu or click the
“New” button on toolbar. The compose window of
the mail client is opened, the screen shot is
In the “To…” field, type the recipient's email address.
After typing the subject and composing the body of the email, you can:
- Send Stamped mail by clicking on “Send Stamped” button on the toolbar.
- Send Permission Stamped mail by clicking “Send Permitted” button on the toolbar.
To send permission stamped you must have an activated OIV Mail account.
When you choose send permission stamped mail, OIV Outlook Plug-In connects
to OIV Mail server to find out if you have permission from recipient to
send mail. If the recipient has granted you permission to send mail the
permission stamp mail is sent, otherwise a message similar to one shown
below will appear on your screen.
When you click the “Send Stamped” button, then
the dialog similar to the one below will be displayed on your screen.
Type in the amount of stamp and click on “Stamp and Send” to send stamped mail
to the recipient(s) that you entered in the “To:” box. If you don’t have enough
credit in your account then the mail is not sent and a notification message
is be displayed on your screen.
Mail folders store mail messages.
This mail folder hierarchy is displayed on the left pane along with
the mail folders of Microsoft Outlook.
The following mail folders are created and used by OIV Outlook Plug-In.
These cannot be moved or deleted.
Each of the OIV folders is the default destinations of specific
type of email message. A brief description of each is
All incoming genuine unexpired Value Stamped Mail messages are
saved in this folder.
All incoming genuine Permission Stamped Mail messages are saved
in this folder.
All incoming genuine expired value stamped mails messages
are stored in this folder. OIV Outlook Plug-In will be
periodically checking for expired value stamped mail
messages in Stamped mail folder and moves these mail
messages to Expired mail folder.
All incoming acknowledgment mail messages are saved in this folder.
Acknowledgment messages are sent by OIV Mail System when a recipient
of your Stamped Mail message opens it.
Unidentified or False Origin mail messages are saved in this folder.